Dane Bank Angling Club
CONSTITUTION
March 2019
- Name
- This organisation shall be known as the
DANE BANK ANGLING CLUB hereafter referred to as the ‘Club’.
- Location / Assets / Lease
- The club waters are located on the
Windsor Road Fields, Dane Bank, Denton, Tameside, Greater Manchester.
- The
Club’s fishing rights and
assets comprise the ‘Field Pond’ and surrounding banks (hereafter referred to
as the ‘club waters’) as well as buildings, storage areas and maintenance equipment
used exclusively by Dane
Bank Angling Club members.
- The Club assets also include land and
buildings that are shared with the Dane Bank Green Space (DBGS) and Tameside People for Wildlife (TPW)
that collectively lease land from Tameside Borough Council (hereafter referred
to as the ‘site’ the ‘shared-lease’, the ‘shared assets’ and the ‘Council’).
- Trustees
- The Club Committee shall nominate two Trustees
to sign and hold the shared lease on behalf of the Angling Club.
- The Trustees shall be responsible for
ensuring that the Club complies with the terms of the shared-lease granted by
Council and will work with other trustees representing DBGS and TPW as and when
necessary to achieve this objective.
- In the event of a resignation or death
of a Trustee, the Club Committee shall appoint a new Trustee and advise the
Council accordingly.
- The appointment or replacement of
Trustees will be reported to the Annual General Meeting (AGM) and the other
shared-lease holders.
- Aims and Objectives of the Club
- To lease waters and provide fishing and
access rights for the benefits of the Club and its members.
- To manage and maintain club waters, fish
stock and associated facilities on behalf of members.
- To promote and encourage the sport of
angling in a non-discriminatory way.
- To protect club waters, fish stock and
wildlife as well as the flora and fauna of the adjacent environment.
- To work closely and cooperate with
shared-lease holders and other lease-holders on the Windsor Road Fields to
ensure that all Club members and the wider community benefit from the range of
sporting, educational and leisure facilities provided.
- To promote environmental improvement and
conservation through education and good practice working through local
organisations and similar groups.
- To promote and publicise the Club its
aims and activities.
- Membership
- There shall be four classes of membership:
Full Member
aged 16–70 paying the full annual subscription
Senior Members
aged over 70 years, paying
an annual subscription
Junior Members aged
12-16 years, paying half
of Full Member subscription Associate/Honorary
Member appointed at the AGM, subscription free.
- Membership is open to anyone wishing to
participate in angling activities without regard to gender, race, nationality,
disability, sexual preference, religion or belief.
- Membership is conferred through annual
subscription payable in March for the following 12 months (April-March).
However, new members are free to join at any time during the year and the
annual subscription will be adjusted accordingly.
- All members will be expected to abide by
the Rules of the Club which will be issued when joining. Any changes to the
Rules will be communicated to all members.
- All Full and Senior Members shall have
one vote at the AGM and any Special General Meetings.
- Membership may be terminated for a
serious breach of Club Rules and any other good reason. The decision to
terminate membership will be taken by the Members Committee but there is a
right of appeal to the Club President who may overrule and reinstate
membership.
- The Club Committee shall ensure that
the Club complies fully with all relevant legislation including Health and
Safety and the General Data Protection Regulations that apply to any personal
data held by the Club. As the Club is a not-for-profit organisation there is no
requirement to register with the Information Commissioners Office.
- Members Committee
- The Club Committee shall comprise of
five members
Club President
Club Secretary
Club Treasurer
Membership Secretary
Head Bailiff
- All members of the Committee will be
elected for a term of
three years at the AGM
- Meetings of the Committee will take
place regularly as and when required to manage the day-to-day running of the
Club and resolve operational issues as they arise. The quorum for meetings of
the Committee is three members.
- The Committee will oversee maintenance,
security, funding and improvement of club waters and will ensure adherence to
the Constitution. The Committee will also ensure that all expenditure is
necessary and affordable supporting the aims and objectives of the Club.
- Members of the Committee will cooperate
and work closely with representatives from DBGS and TWIG to ensure the site,
associated facilities and shared assets are properly managed to the benefit of
all partners.
- Any vacancy arising during the year will
be filled by a temporary appointment made by the Committee.
- Club President
- The Club President will be elected for a term of three years
at the AGM.
- The President will represent the Club in
the media, at functions and public meetings, and will chair the Members
Committee, AGM and any Special General Meeting.
- The President will appoint all Club
Bailiffs including the Head Bailiff.
- Club Secretary
- The Club Secretary will be elected for a term of three years
at the AGM.
- The Club Secretary will maintain the Rules of the
Club.
- The Club Secretary will arrange meetings, distribute
agendas, record decisions and circulate minutes.
- The Club Secretary will manage the Club’s
correspondence and communications, and will assist the Members Committee in the
general administration of the Club.
- The Club Secretary will deputise for the Club
President as and when required.
- Club Treasurer
- The Club Treasurer will be elected for a term of three years
at the AGM.
- The Treasurer will manage and monitor
the financial affairs of the Club maintaining a proper account of income and
expenditure for audit purposes.
- The Treasurer will manage the Club’s
Bank Account. Any payments or cheques will be sanctioned or countersigned by
the Club President.
- The Treasurer will collect and formally
record membership fees, donations, grants and monies raised through fund
raising activities.
- The Treasurer will ensure that
appropriate public liability insurance is taken out and will ensure that the
Club’s annual contribution to the shared-lease rental is settled in a timely
manner.
- The Treasurer shall submit and present a
financial statement to the AGM.
- Membership Secretary
- The Membership Secretary will be
elected for a term of three years at the AGM.
- The Membership Secretary shall be responsible
for collecting membership fees and issuing Dane Bank Angling Club membership
cards.
- The Membership Secretary shall maintain
accurate membership records which shall also be issued to the Club Treasurer
along with all monies collected.
- Club Bailiff
- The
Club President will appoint the Head Bailiff and other Bailiffs as deemed necessary.
- The Head Bailiff and one other Bailiff
will be appointed to the Members Committee, confirmed at the AGM.
- The Bailiffs will carry out regular site
inspections, initiate and undertaken site maintenance and oversee work parties
up to four times a year.
- The Bailiffs will enforce the Rules of
the Club and report to the Members Committee on inspections and operational
issues.
- In recognition of their responsibilities
and the work they undertake, Bailiffs will not be required to pay the annual
membership fee.
- Annual General Meeting
- The AGM will be held on the first Thursday of
February and all members will be give at least 14 days notice.
- All Full and Senior Members shall be
entitled to attend and vote. Decisions will be made on a simple majority with
the President having an additional casting vote if any vote is tied. The quorum
shall be 15 members.
- The business of the AGM shall comprise
President
Report on membership, activities and future plans
Treasurers
Report on income and expenditure
Nominations
and elections of the President and Committee members
Membership
fee levels for the forthcoming year
Consideration
of any proposed changes to the Rules of the Club
Consideration
of any proposed changes to the Constitution
Any
other business that might be raised.
- Special General Meeting
- A Special General Meeting maybe called
by the Members Committee to consider any urgent matters requiring a collective
decision.
- The Club Secretary shall give members at least 14 days
notice dependent on circumstances and the need for an urgent resolution.
- All members will be entitled to attend
and vote and the quorum shall be 15 members.
- Dissolution
- The Club may be wound up at any time if agreed
by two-thirds of those members present and voting at the AGM or Special General
Meeting.
- In the event of winding up any remaining
assets of the Club, after all debts have been settled, shall be handed over to
the other shared-lease holders of the site to benefit their ongoing activities.
Otherwise, the remaining assets will be offered to a nominated registered
charity to be identified and agreed at the winding up meeting.
- Adoption of the Constitution
- This Constitution was adopted at a
meeting of the Dane Bank Angling Club held Friday 22 March 2019.
- The Club President and Club Secretary
shall sign below on behalf of Club Members.
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Club President Club Secretary